Privacy Policy

How we protect your data and respect your privacy

Introduction

Stepwise Recovery Ltd (“we”, “us”, “our”) is committed to protecting your privacy. This policy explains how we collect, use, and protect your personal data when you use our website (stepwiserecovery.com). We are the data controller for information collected through our site.

Last updated: 11 October 2026

Data Controller Details

Stepwise Recovery Ltd
Strawberry Fields Digital Hub
Euxton Lane
Chorley, Lancashire, PR7 1PS

What Data We Collect

We may collect personal data in the following ways:

Information you provide voluntarily

  • Your name and email address when contacting us
  • Any stories, feedback, or submissions you share with us
  • Information provided through contact forms or enquiry submissions
  • Your name, email address, billing and delivery address, and order details when you buy a guide (card and PayPal details are handled by Stripe and PayPal)
  • Your recovery story, interview responses or other information you choose to share, with your explicit consent

Technical data collected automatically

  • Your IP address
  • Browser type and version
  • Operating system
  • Pages visited and time spent on the website
  • Referring website or source

Cookie data

Information stored through cookies and similar technologies (see our Cookies section below).

Important note on special category data

Some information you choose to share with us can reveal details about your health, including your recovery. This happens, for example, when you send us your recovery story, take part in an interview, or tell us about your situation. This is special category data under UK GDPR. We only collect it when you give your explicit consent, and you can withdraw that consent at any time by emailing [email protected]. Withdrawing consent does not affect anything we did before. Please do not include health details in general enquiry or contact forms.

How We Use Your Data

We use your personal data for the following purposes:
  • To respond to your enquiries and correspondence
  • To process, deliver and support your orders
  • To improve our website and user experience
  • To understand how our website is used, through Google Analytics (with cookies only if you accept statistics cookies)
  • To send updates and communications if you have opted in
  • To fulfil our legal obligations

Legal basis for processing

We process your personal data on the basis of:
  • Your consent (where you have explicitly agreed to processing)
  • Contract (to process and deliver an order you place with us)
  • Our legitimate interests (such as improving our services and protecting our website)
  • Legal obligation (where we are required by law to process your data)
  • Explicit consent, under UK GDPR Article 9(2)(a), for any information about your health that you choose to share with us

Our processing is carried out in accordance with UK GDPR Article 6.

Self-Assessment Tools

IMPORTANT: Our self-assessment tools are designed with privacy at their core. All responses are processed entirely within your browser using client-side technology. No assessment data is transmitted to our servers, stored in any database, or accessible to us or any third party. Your results remain on your device only and are cleared when you close the page.

We have no ability to identify who has used these tools or what their results were. This approach reflects our commitment to the principle of anonymity that is central to recovery.

Key privacy features

  • Zero data transmission to our servers
  • No database storage of any assessment responses
  • No tracking or identification of tool users
  • Complete anonymity by design
  • Automatic deletion when browser session ends

Cookies

We use cookies and similar technologies to enhance your experience on our website. We use the following types of cookies:

Essential cookies

Required for the website to function properly. These cookies enable core functionality such as security and accessibility.

Analytics cookies

Help us understand how visitors use our website. We use Google Analytics 4 with Google Consent Mode: it sets analytics cookies only after you accept statistics cookies in our cookie banner. Before you choose, or if you decline, it sends Google limited cookieless signals (such as the page visited and basic device information) without setting cookies. Our cookie policy lists every cookie we use.

Preference cookies

Remember your settings and choices so you do not have to reconfigure them on repeat visits.

Your cookie choices

You can control cookies through your browser settings. Most browsers allow you to refuse cookies or alert you when cookies are being sent. We will ask for your consent before placing non-essential cookies on your device.

For more information on managing cookies, visit aboutcookies.org.

Data Sharing

We do NOT sell, trade, or rent your personal data to third parties.

We use the following service providers to run our website and services. Each one handles personal data to provide its service to us. Some, such as Stripe, PayPal and Google, also act as independent controllers under their own privacy notices:

  • Vultr (via RunCloud): website hosting, in a London data centre
  • Cloudflare: website security and content delivery
  • 20i (StackMail): our email
  • Stripe and PayPal: payments
  • Bookvault: printing and posting print editions (your name and delivery address)
  • Mailchimp: newsletters and guide updates you sign up for
  • Make.com, monday.com and Slack: routing and tracking enquiries you send through our forms, so the right person can reply
  • Google: website statistics (Google Analytics, with cookies only after consent), meeting maps (Google Maps) and spam protection on our forms (Google reCAPTCHA)

We may also share your data with law enforcement authorities if required by law, and with professional advisers such as lawyers and accountants under confidentiality obligations.

Data Retention

We retain personal data only for as long as necessary for the purposes it was collected. Our retention periods are:

  • Enquiries and contact forms: 12 months, then deleted
  • Orders and invoices: 6 years, to meet our tax and accounting obligations
  • Signed interview and story consents: for as long as we use the content you gave us, plus 6 years, so we can show you agreed
  • Newsletter and update sign-ups: until you unsubscribe
  • Email correspondence: 24 months
  • Analytics data: kept in Google Analytics for the retention period set in our account, no longer than 14 months
  • Self-assessment tool responses: not stored or transmitted (processed on your device only)

You can request deletion of your personal data at any time by contacting us at [email protected].

Your Rights Under UK GDPR

Under UK GDPR, you have the following rights in relation to your personal data:

  • Right of access: You can request a copy of your personal data (Subject Access Request)
  • Right to rectification: You can ask us to correct inaccurate data
  • Right to erasure: You can request deletion of your data (right to be forgotten)
  • Right to restrict processing: You can ask us to limit how we use your data
  • Right to data portability: You can request your data in a transferable format
  • Right to object: You can object to certain types of processing
  • Right to withdraw consent: You can withdraw your consent to processing at any time

How to exercise your rights

To exercise any of these rights, please contact us at [email protected]. We will respond to your request within one month of receipt.

Complaint to the ICO

If you are not satisfied with our response to your request or how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

Information Commissioner’s Office
Website: ico.org.uk
Helpline: 0303 123 1113

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include:

  • Encrypted connections (SSL/TLS) for data in transit
  • Secure hosting with industry-standard security protocols
  • Access controls and authentication requirements
  • Regular security reviews and updates
  • Staff training on data protection and security

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security of your data, and any transmission is at your own risk.

International Transfers

Our website is hosted in the United Kingdom. Some of our service providers (including Google, Mailchimp, Slack, monday.com, Stripe and PayPal) may process data in the United States or elsewhere outside the UK. We use Make.com’s European region. Where data leaves the UK, we make sure it is protected by a safeguard recognised under UK data protection law, such as the UK-US data bridge for certified providers, the UK International Data Transfer Addendum, or UK adequacy regulations.

Children's Privacy

Our website is intended primarily for adults, but we publish resources designed for young people — the Foundations Edition (ages 16–25) and the Children’s Companion (ages 8–12, designed to be shared with a trusted adult) — and we design our services with those readers in mind.

Purchases may only be made by individuals aged 18 or over. In line with UK data protection law, we do not knowingly collect personal data from children under 13, and our forms, newsletter and waitlists are intended only for those aged 13 or over. If you are under 13, please ask a parent or guardian to contact us on your behalf.

If we become aware that we have collected personal data from a child under 13 without verifiable parental consent, we will delete it promptly. Parents or guardians who believe their child has provided personal data to us should contact us at [email protected].

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. Any changes will be posted on this page with an updated “last updated” date. We encourage you to review this policy periodically to stay informed of how we protect your privacy.

Your continued use of the website following the posting of revised terms means you accept and agree to the changes.

Get in Touch

If you have questions about this privacy policy, wish to exercise your rights, or have concerns about how we handle your personal data, please contact us using the details below:

Privacy Enquiries

General Enquiries

Data Protection Complaints

Information Commissioner’s Office
ico.org.uk

ICO Helpline

UK Crisis Support Services

Samaritans

Free, 24/7, no judgement

116 123
Frank Helpline

Free drug advice, 24/7

0300 123 6600
NA UK

Peer support, 10am–midnight

0300 999 1212
Shout

Free text support (UK)

Text SHOUT to 85258
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